Digitization is the process of converting analog signals or information of any form into a digital format that can be understood by computer systems or electronic devices. Digitization term is used when converting information, like text, images or voices and sounds, into binary code.
Data in digital format support the implementation of digital processes.
When all your information is in digital form, your ability to secure your organization’s knowledge drastically increases because you can manage access and level or rights and security for each user, no matter where in the world they are, and you can change it as needed. Most digital storage technologies of today also have audit trails which give you the ability to see who did what to each file, and giving you access to older versions if needed; thus, preserving your organization’s valuable lesson learns and knowledge.
Some benefits as result of digitalization:
Business Transformation process consists in changing processes, systems, people and technology across the whole business or business unit, to achieve measurable improvements in efficiency, effectiveness and stakeholder satisfaction.
Digital transformation is the profound transformation of business and processes, organizational activities, competencies and models to fully leverage the changes and opportunities introducing a mix of digital technologies accelerating impact across the business in a strategic and prioritized way, with present and future shifts in mind.
Technology fast innovation are driving business to transform the traditional way of work in faster and more efficient processes, using digitalization, expecting that this change will contribute to manage risk and improve cost, performance, quality and safety.
Paperless Processes consists on the integration of several systems and applications that will reduce hugely the amount of paper.
Independently of the type of business, the need to digitalize business processes is a must to remain competitive.
The total elimination of paper may not be feasible for every business, but even tough even a small reduction may yield cost savings and increased efficiency. There are always advantages to reducing paper usage.
With digital document management, your business will become more productive since you'll manage and find important information faster. Also, paperless processes often can integrate with your enterprise resource planning (ERP), EAMS/CMMS and so many other software’s that you may use to support overall usability.