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Paperless Processes

What are Paperless Processes?

Paperless Processes consists on the integration of several systems and applications that will reduce hugely the amount of paper.

Independently of the type of business, the need to digitalize business processes is a must to remain competitive.

The total elimination of paper may not be feasible for every business, but even tough even a small reduction may yield cost savings and increased efficiency. There are always advantages to reducing paper usage.

With digital document management, your business will become more productive since you'll manage and find important information faster. Also, paperless processes often can integrate with your enterprise resource planning (ERP), EAMS/CMMS and so many other software’s that you may use to support overall usability.

What are Paperless OAC? 

Paperless Operator Asset Care is OAC implemented using digitalized processes. 

OAC is a commitment by plant management, operations and maintenance to ensure that assets maintain their expected level of operability with quality and volume for output, while reaching their expected lifespan within the plant. Operator Care attempts to greatly reduce or eliminate reactive maintenance driven by skilled operators. 

OAC is generally a paper creator, but is don’t need to be that way! 

The total elimination of paper may not be feasible for all OAC activities, but even tough even a small reduction may yield cost savings and increased efficiency. There are always advantages to reducing paper usage since you will be able to: 

  • Manage and find important information faster.  
  • Can integrate OAC activities within EAMS/CMMS and so many other software’s that you may use to support overall usability.  

 

The EAMS and Paperless Processes 

Enterprise asset management (EAM) is the process of managing the lifecycle of physical assets to maximize their use; save money; improve quality and efficiency; and safeguard health, safety and the environment. This is one of the resources that should contribute to paper reduction or elimination. 

Before implement a system ensure that this is environmentally friendly, and a paper reduction. 

Don’t forget that for any paper used to report, you are duplication the activity, because later you need to have this information on the system! 

 

From Digitization to digitalization 

Digitization is the process of converting analog signals or information of any form into a digital format that can be understood by computer systems or electronic devices. Digitization term is used when converting information, like text, images or voices and sounds, into binary code. 

Data in digital format support the implementation of digital processes. 

When all your information is in digital form, your ability to secure your organization’s knowledge drastically increases because you can manage access and level or rights and security for each user, no matter where in the world they are, and you can change it as needed. Most digital storage technologies of today also have audit trails which give you the ability to see who did what to each file, and giving you access to older versions if needed; thus, preserving your organization’s valuable lesson learns and knowledge. 

Some benefits as result of digitalization: 

  • Implement paperless processes, integrating with a digitized records system. 
  • Improve accessibility and better information exchange.  
  • Increase response time and customer service anywhere in the world. 
  • Ability to improve analytics, such as performance dashboards, predictive and machine learning. 
  • Improve staff flexibility. 
  • Improve the efficiency, consistency and quality of business processes. 
  • Reduce processing costs. 
  • Supports business continuity. 

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Digital Transformation

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