What is Maintenance Planning, Scheduling and Execution?
Maintenance Work Management describes all main steps to properly manage work orders, including: planning, scheduling, execution of planned and unplanned work and record of all activities performed by all involved technical staff.
The main purpose is to increase asset availability and optimize cost of materials, resources, tools and services, by proper utilization of the work orders.
Establishing the appropriate work planning, execution and control processes in asset management will help you to improve asset availability and resources usage optimization and effective Zero-Based Budget.
Maintenance Work Order
A work order is an authorization of maintenance, repair or operations work to be completed. Work orders can be manually generated through a work request submitted by a staff member, client, tenant, or automatically generated through a work order management software or Preventive Maintenance (PM) schedule. Work Orders can also be generated via follow-ups to Inspections or Audits. It is also the means of communicating maintenance requirements, planning, scheduling, providing historical data and the archiving of maintenance management information.
The work order purpose is to:
- Schedule resources and tools needed for maintenance;
- Provide technicians with detailed instructions on the work to be performed;
- Document the labor, materials and resources used to complete the work;
- Track all maintenance and repair work that has been performed on each asset;
- Support the maintenance cost calculation per service, spare parts and labor.
How work requests improve maintenance
Instead of everything being turned into a work order, work requests serve as a “regulator” between desired work and assigned work. Everything must pass through a filter, whether that’s the supervisor, manager, or someone else. It improves prioritization and organization.
Maintenance Backlog
Maintenance backlog is a list of all work that has been approved and will eventually get done. It is measured in man-hours/week, calculated as the time it would take to complete all the current work in the backlog with the resources that could be applied to this work. This may or may not include Preventive Maintenance work.
What is Zero-Based Budget (ZBB)?
The Zero-Based Budget (ZBB) approach allows top-level strategic goals to be implemented into budgeting process by tying them to specific functional areas of the organization, where costs can be first grouped, then measured against previous results and current expectations.
Should be developed upon a thorough analysis of projected workload and costs, activity based and not developed exclusively from historical expenditure or to meet any imposed financial requirements and should be prepared at the level of each cost center.
